Report to: General Admin Assistant Manager

Key Accountabilities:

Office operations and management:

• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Update and manage contact list as periodic.
• Provide and manage no. of official outgoing documents.
• Manage welcome drinking for the meeting room as requested.
• Supervise and enhance for office cleaning and hygiene (flower, plant, disinfection, cleaning…).
• Plan, order, purchase, control and collaborate with vendors, relevant teams to ensure our office operation is sustainable (utilities and refreshment, stationeries, printer, photocopier, telephone, postage…).
• Follow up with vendor, relevant teams to proceed with the payment process on time for those services to office operations.
• Others admin tasks as assignments.

Employee services:

• Work with vendors and relevant teams to properly arrange domestic travel booking and arrangements: hotel, flight ticket, transportation and accommodation.
• Follow up and proceed with the payment process to vendors (air tickets, taxi, car rent…)
• Expat services & event supports:
• Expat services: documentaries, registration, notarization and other services like car and house rent. Event support: event launching, tea-break setup, transportation arrangement, accommodation booking etc.
• Follow up and proceed with the payment process to vendors

Job Requirements:

• University/college graduated.
• Proficiency in MS Office (MS Excel, MS word and MS PowerPoint)
• Familiar with office equipment, like printer, photocopier & scanner
• At least 1 year experience in administrative or relevant
• Strong organizational skills with the ability to multi-tasks

Benefits

• Attractive salary package
• Comprehensive social insurance and personal accident coverage
• Welcome gifts for new employees
• Modern, well-equipped office in a spacious work environment
• 1 annual leave per month