General Admin Staff (6 months contract)/ Nhân viên Hành chánh (HĐLĐ 6 tháng)

Report to: General Admin Assistant Manager

Key Accountabilities:

Office operations and management:

  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Update and manage contact list as periodic.
  • Provide and manage no. of official outgoing documents.
  • Manage welcome drinking for the meeting room as requested.
  • Supervise and enhance for office cleaning and hygiene (flower, plant, disinfection, cleaning…).
  • Plan, order, purchase, control and collaborate with vendors, relevant teams to ensure our office operation is sustainable (utilities and refreshment, stationeries, printer, photocopier, telephone, postage…).
  • Follow up with vendor, relevant teams to proceed with the payment process on time for those services to office operations.
  • Others admin tasks as assignments.

Employee services:

  • Work with vendors and relevant teams to properly arrange domestic travel booking and arrangements: hotel, flight ticket, transportation and accommodation.
  • Follow up and proceed with the payment process to vendors (air tickets, taxi, car rent…)
  • Expat services & event supports:
  • Expat services: documentaries, registration, notarization and other services like car and house rent.
  • Event support: event launching, tea-break setup, transportation arrangement, accommodation
  • booking etc.
  • Follow up and proceed with the payment process to vendors

Job Requirements:

  • University/college graduated.
  • Proficiency in MS Office (MS Excel, MS word and MS PowerPoint)
  • Familiar with office equipment, like printer, photocopier & scanner
  • At least 1 year experience in administrative or relevant
  • Strong organizational skills with the ability to multi-tasks

Benefits

  • Attractive salary package
  • Comprehensive social insurance and personal accident coverage
  • Welcome gifts for new employees
  • Modern, well-equipped office in a spacious work environment
  • 1 annual leave per month

Application form

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